CapExPlanner

Perfect Transparency - Maximum Flexibility - Best Data Quality

CapExPlanner is an integrated software suite, specially developed for the execution of the entire investment process

• CapExPlanner is an integrated software suite for comprehensive and transparent investment, cash flow & budget planning
• CapExPlanner is a solution that covers
  • all levels of a company, from the plant to corporate level
  • all planning phases, from the request up to tracking
• CapExPlanner provides all necessaryinformation for 
  • the approval process
  • the forecasting
  • the controlling, analysis & reporting
• CapExPlanner can easily be
  • extended or modified by the customer after the roll-out
  • customized to the customer’s processes and requirements with a very high level of out-of-the-box functionality

All requests at a glance, by phases, by region, by budget year, by...

Landing page with active investment initatives

Explanation

• Customer specific definition of the number and the name of approval phases
• Grouping of applications into n groups (e.g. by regions, investment years, ...) within a phase
• An optional traffic-light-system gives an immediate status overview
• Assignment of automatically generated investment numbers according to customer specific requirements
• Expand and collapse individual layers
   

New project creation takes place with customer-specific forms.

Online application form

Explanation

• Customized setup of the application form(s)
• Individual forms for different investment types can be created by the customer himself 
• By selecting e.g. a “Company”, other variables can be pre-filtered accordingly
• The requested information in the application form can be selected from the list of available variables 
• Drag and drop simplifies the creation of a new form
• Documents, pictures, … can be attached to the application
   

A completeness check of the request by a process owner ensures high data quality.
Master data is used to steer the workflow.

Master data grouped in tabs and sections

Explanation

• After submitting the application, an administrator or investment officer will be informed by mail
• Completion of missing data by users with appropriate rights 
• Further specification of the application by showing new variables, e.g. people involved or a new Tab, Phase II
• Decision variables (approve, reject, re-work, on-hold, ..) control the workflow in the further course of each phase
• Documents can be attached almost for every variable
• Definition of mandatory fields by the customer
• The following types are available: 
  • Free text
  • Dropdown
  • Date field
  • User selection
  • Checkboxes (yes/no)
  • ...

Mails with approval options shorten the duration of the process.
Documentation of decisions can serve as an audit trail in case of inquiries.

Mailing, comment, and documentation function

Explanation

• Information supply to all stakeholders by email (attachments like PDF-reports are possible)
• Option for a direct response through integrated links in mails, with no need to log in to the system
• Logging of decisions per variable over time (who changed what and when) 
• Define voting rules to move proposals to the next stage (e.g., "3 out of 3 decision-makers must agree")
• Showing and hiding log fields can be managed by a power user

Breakdown of budgets into periodic payments is possible. The numbers can also be imported on project or portfolio level (mass input opportunity). Scoring can be used for prioritization purposes.   

Qualitative and quantitative models 

Explanation

• Definition of detailed cost, cash flow, or return models 
• Automatic import of actual numbers, such as actual costs, obligations, exchange rates, ... through an ERP-API or Excel for mass data input
• Currency display in local and global values 
• Additionally, a non-financial scoring allows rating qualitative dimensions like strategy, sustainability, ...
• Calculation of any qualitative or quantitative key performance figures / indicators 
• Financial and scoring models can easily be extended or modified by the customer

A list of projects can be created including relevant information from master data or financial data to run analyses or to make data changes  

Multi Project Profile (MPP) allow for a very efficient data entry

Explanation

• Multiple projects can be simultaneously edited through a table-like page 
• Any available variable can be added as a new column to a profile with a few clicks by a user
• Creation of any number of public and private profiles 
• Simultaneous approval of multiple projects (“Edit all” function) 
• Color coding of columns to highlight specific values
• The list can be grouped and sorted
• Possibility to export the list to Excel

Examples for additional analysis

CapExPlanner addresses many topics in the planning process and offers corresponding advantages